GDPR Policy – August 2019

Data protection and Privacy policy

Goal of the data protection and privacy policy

The goal of this data protection and privacy policy is to depict the legal data protection aspects in one summarising document. This is not only to ensure compliance with the European General Data Protection Regulation (GDPR) but also to provide proof of compliance.

Preamble

Mellow Dental is a well established Dental Sedation and Dental Sedation Training Organisation. We take security of client data (whether Patient data or data on our Trainees) very seriously and this document describes how we collect and use client data.

Security policy and responsibilities in the company

We have appointed Roy Bennett as our Data controller. In his absence Sara Ralfs is the Person responsible for any data control issues. If you have any questions regarding your data, please contact us at Mellow Dental, C/o Whitby Dental Practice, 229 Whitby Rd, Ellesmere Port, Cheshire, CH65 6RT tel 0151 3552474 or email roy@mellowdental.co.uk .

How we collect your information.

We collect information-

  • Through our Website
  • Over the Phone
  • Via email enquiries
  • Via purchased databases

Documentation

  • We retain client contact details in our Accounts system
  • We have a number of databases used for mailings which are acquired from reputable sources.
  • We have a contact management system that retains contact details.
  • Any personal data processed by Mellow Dental is incidental to the services we provide; the primary purpose is not to process personal data.

What information we collect?

Generally, we retain name, address, telephone and email address plus patient treatment records and training records.

How do we use this information?

The information collected is used to assist with our service to you and be entered into our patient record system. Records of Trainees are kept within our training records system.

The information collected is used to assist with our service to you and be entered into our patient record system. Records of Trainees are kept within our training records system.

How is your information kept secure?

  • All information that is gathered used or archived is kept secure with a view to preventing any unauthorised access to your data. Mellow Dental ensures that it has in place appropriate technical and organisational measures, to protect against unauthorised or unlawful processing or accidental loss, destruction or damage of data. We do not supply our data to any other companies without your specific consent.
  • We have non disclosure agreements in place in all our employee contracts, and all employees are obliged to maintain client confidentiality.

Consent

  • Mellow Dental and its employees will never pass your information to a third party without your consent.
  • By providing us with your information you have consented for us to use it for the purposes above.
  • If you wish to withdraw consent to Mellow Dental using your data for business purposes please contact us at roy@mellowdental.co.uk

How we use cookies

Cookies are small text files that websites save locally to your computer, which allow sites to store and use information during your visit. They can improve your experience when using a website by:

  • Remembering preferences, so you don’t have to keep re-entering your choices when you visit again
  • Measuring how you use a site, so that changes can be made to ensure it meets your needs

None of our cookies used for our sites can be used to identify you personally. When you initially visit our website you will be asked specifically to allow us to use cookies or not.

You can set your browser to refuse all cookies or to indicate when a cookie is being sent, however some website features or services may not function properly without cookies.

Google Analytics

We use Google Analytics cookies to track anonymous usage statistics and do not collect any personal information that can be used to identify you.

Access to data we hold about you

  • If you wish to view the data we hold on you please email roy@mellowdental.co.uk and copies of your data will be provided